Guidance for using other universities’ libraries

When you can not find the document that you are searching for in Nagasaki University, you can go to search directly in libraries of other universities, or you can get the document from other libraries.

1.Visit and use libraries of other universities | 2.Documents photocopying | 3.Borrowing books from other universities’ libraries | 4.Order documents from foreign libraries

1. Visit and use libraries of other universities

  • Nagasaki university library will issue an introduction letter if you want to visit and use other academic libraries. If you need such an introduction letter, please apply for it at the reference service section in central library or at the counters of medical and economics libraries.
  • You only need university ID or student ID card to use any academic library in Kyushu Island. Please check the terms of use here(Japanese).
  • Teaching staff and graduate students can use all Japanese national universities’ libraries without introduction letter. In this case, presenting university ID or student ID card is enough.
  • User guidance and library calendar, as well as other information regarding each academic library are shown on its website. You can search for the website using WWW Server of Japanese academic libraries then you can check detailed information about the library which you want to use.
Necessary items for direct visit academic libraries
 Libraries of national,
public, or private universities
in Kyushu Island
National universities’ libraries
outside Kyushu Island
Libraries of public and
private universities
outside Kyushu Island
Undergraduate
students
Student ID cardIntroduction Letter Introduction Letter
Graduate students Student ID cardStudent ID cardIntroduction Letter
Faculty University ID cardUniversity ID cardIntroduction Letter

2. Documents photocopying

  • You can order copies of documents from other campus libraries or from other universities’ libraries.
  • You can use the Web form to apply online. For details
  • If you can not use the Web form, you can apply by filling out and the application form at the library counter. Please submit an application form for each article.
  • Before applying, we ask for your cooperation by checking university holdings and E-Journals.
    • Check using OPAC that the document is not available in the Nagasaki university.
    • Check that the needed document is not available in the online journals database.

Costs and delivery time

  • Delivery charges include postage in addition to the photocopying charges defferent from the university. Standard photocopying charge is 35 to 60 JPY per page.
  • It takes around one week to deliver requested photocopies. We will contact you at the address that you wrote on the application about the book arrival.
  • If the charges are to be paid by private expenses, please come to the library with delivery charges.

3.Borrowing books from other universities’ libraries

  • It is possible to borrow books from other universities’ libraries.
    If you’d like to use the boooks in other campus library, you can use campus delivery service. Please apply at the library counter in nearest campus, and you can borrow books from your nearest library.
  • As a general rule, journals can not be borrowed.
  • You can use the online form. For details
  • If you do not want to use the online form, please come to the library counter and fill out the application form and submit it at the counter. The application form is the same as the documents photocopying one.
  • Please check using OPAC before applying that the needed book does not exist in Nagasaki University.

Costs and delivery time

  • The cost for one book is around 1,200 JPY for bringing and returning postage. It depends on book’s weight.
  • It takes around one week to deliver the borrowed book. We will contact you at the address that you wrote on the application about the book arrival.
  • If the charges are to be paid by private expenses, please come to the library counter with delivery chages.

4.Order documents from foreign libraries

  • You can request borrowing books as well as documents photocopying from the British Library Document Supply Centre (BLDSC). Generally, payment for this service should be from university expenditure. It is possible to use this service with private payment in central and medical library. However, charges and terms of use in case of private payment are different from the case of university expenditure. Please ask each library for details before applying.
  • You are required to write Copyright Declaration Forms of BLDSC before you recieve the deliverd documents. For details, please visit Copyright and British Library services and Are there occasions when a copyright fee is not necessary?
    The Declaration forms for Library Privilege copies form(PDF)
  • In the central library, you can request a book loan as well as documents photocopying from OCLC. Charges can be paid by private or university expenditure. For details regarding charges and time required, please consult with reference service section in central library.
  • In medical library, you can request documents photocopying from the National Library of Medicine (NLM) but only with private payment.

Costs and delivery time


(2015.7.29 Last update)
BLDSCPhotocopyThe charge for one article is 2,350 JPY (including shipping fees) + 5 GBP (copyright fees).
※ The charge might change with approximately 100 JPY depending the exchange rates.
BorrowThe total charge is around 5,000-6,000 JPY. Bringing charge is 3,770 JPY per book and returning shipping fee is added.
Delivery timeIt takes 10 days to two weeks from applying time for the documents to arrive.
OCLCPhotocopyThe charge for one article is 3,000-4,000 JPY (including shipping fees).
※ The bill charge (1,500 JPY) is added to the above charges.
BorrowThe charge for one book is 4,000-7,000 JPY (including shipping fees).
※ The bill charge (1,500 JPY) is added to the above charges.
Delivery timeIt takes 20 days for the documents to arrive.
NLMPhotocopyThe charge for one article is 1,300 JPY (including shipping fees).
Charges are paid by postal transfer, so the postal service charge which is 80-100 JPY is added.
Delivery timeIt takes 7-10 days for the documents to arrive.

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